In addition to authentication to the Power BI content, either a Power BI Pro license or Power Premium capacity is needed to allow the guest user to view the content. The following three licensing scenarios are supported:
- The app workspace of the Power BI app can be assigned to Power BI Premium capacity:
- Only Power BI Premium P SKUs support sharing with external users
- Differences between P and EM SKUs were included in the Custom application embedding section in Chapter 11, Creating Power BI Apps and Content Distribution
- The guest user can be assigned a Power BI Pro license by the guest user's organization
- A Power BI Pro license can be assigned to the guest user by the sharing organization:
- The Power BI Pro license only allows the user to access content within the sharing organization
In the following screenshot from Azure AD, a guest user (Brett.Powell) is assigned a Power BI Pro license:
Power BI Pro license assignment in Azure AD
The License assignment for the guest user, as shown in the preceding screenshot, can be accessed via the Manage Licenses page for the given user in Azure AD. From this page, select the Assign icon (+) and then the Products tab to complete the assignment.