Just like Power BI apps, either Power BI Pro licenses or Power BI Premium capacity can be used to enable user access. In the example from this section, both Stacy Loeb and Brett Powell could be assigned Power BI Pro licenses to allow both users to view the shared content. Alternatively, the app workspace (Customer Service) of the shared content could be assigned to a Power BI Premium capacity, thus allowing Power BI Free users to access the content. The same licensing considerations for external guest users described in the Power BI apps section applies to sharing dashboards and reports.

Also, like Power BI apps, the recipients of the shared dashboard or report will need to be mapped to an RLS role if RLS has been configured on the source dataset. The users attempting to access the shared content will receive an error message if this mapping is not implemented within the security settings of the dataset, as described in the User permissions section earlier in this chapter. 

Ultimately, Power BI apps provide the best long-term solution for content distribution, particularly for groups of users. Unlike sharing dashboards and reports, any number of new dashboards and reports can be added to Power BI apps as needs grow and change. Additionally, as described earlier in this chapter, owners of the app workspace can stage and test content prior to republishing the app via the app update process. In the case of shared dashboards and reports, any revision to the shared content is immediately visible to the user(s).