Hour 12. Enterprise Content Management—Understanding Document Management
What You’ll Learn in This Hour:
• Understanding Enterprise Content Management
• Managing documents using document IDs
• Understanding managed metadata
• Synchronizing content types with the content type publishing hubs
Due to the complexity of the topics discussed, some figures in this book are very detailed and are intended only to provide a high-level view of concepts. Those figures are representational and not intended to be read in detail.
Remember the last time you lost a critical e-mail or when you were struggling to free up space on your hard drive deciding what content to keep and what to throw away? Managing content has always been a challenge whether at the individual level or an enterprise level, especially in this age of information overload. With the advent of so many new sources of data, for example, unstructured data from social networking sites, audio-visual data from online meetings, and so on, modern-day organizations have to deal with a lot more content today than they had to a decade ago. From the collection of data, to its retention over a period of time, and later to its archival and eventual disposal, the entire life cycle of content management has become even more complex in the present age.
While ECM solutions have been around for many years to aid organizations with the process of content management, their criticality and importance have increased manifold in the recent years. This hour looks at the basics of ECM and the Enterprise Content Management features available in SharePoint. First you must understand exactly what ECM is.