Office Live Small Business makes it easy for you to work as a team—whether you are continually traveling from state to state and country to country or your staff is scattered around the world. If you have access to a Web browser, you can log in to your Office Live Small Business account and check your sales, send messages to customers, and work with your team.

One part of running a business remotely involves the ability to access, update, and share business-critical documents with others. You might be working on a draft of the business plan you need to share with your finance manager. Or perhaps you’ve just finished a new Microsoft Office PowerPoint presentation your field staff person has been waiting for. You can use Document Manager to upload, organize, and share the files your other team members need to help keep your business moving in a profitable direction.

Document Manager includes tools that enable you to do the following:

Click Document Manager in the Business Applications window to display the program (see Figure 10-6). The documents are displayed in list form so that you can view and use them easily.

Figure 10-6. Document Manager enables you to create, store, organize, and work with files easily online.

Adding Documents

The first task you’ll want to try with Document Manager most likely involves adding your own documents to the lists. The utility gives you the choice of adding documents one at a time or as a batch. Here’s how to upload documents in Document Manager:

1. Click Business Applications in the Office Live Small Business Home page and click Document Manager.

2. Click the arrow to the right of Upload. A list of choices appears:

   

3. To upload a single document, click Upload Document. To upload a collection of documents, click Upload Multiple Documents. Each selection takes you to a different window:

   • If you choose to upload a single document, the Upload Document: Document Library window appears. Here you can click the Browse button and navigate to the file you want to upload.

   • If you choose to upload multiple files, a tree-like structure appears in the Upload Document: Document Library window so that you can choose the folder containing the files you want to upload and click the check boxes of all files you want to add.

4. Select the file(s) you want to upload and click OK. The new files are added to the Document Library and you can view, edit, or work with them as needed.

Tip

You can easily create new documents while you’re working in Document Manager. Simply click the Document Library tab, click the New arrow, and choose New Document. The Microsoft Office Word window opens so that you can create, format, and save the new document. After you close the new file, it is added to the Document Library list.

Managing Libraries

By default, Document Manager is set up to include two tabs: Document Library and Picture Library. To add your own library, click the Add link to the right of the Picture Library tab. A list of library choices appears so that you can click the one you want to add (see Figure 10-8).

Figure 10-8. You can easily add a new tab to Document Manager by clicking the Add link and choosing the tab type you want to add.

Tip

You can change the names of tabs, hide tabs, or remove tabs completely by clicking the arrow to the left of the tab name and choosing the option you want from the list that appears.