Using PowerPoint Presentations in Other Applications
Throughout this chapter, we discuss bringing content or tools from Word and Excel into your PowerPoint slides. Although this is the most common type of Office integration when working with PowerPoint, you will find that you can use PowerPoint content and slides in Word and Excel as well.
Any PowerPoint slide content—graphics, organization charts, text boxes—can be added to a Word document or Excel worksheet by using the Clipboard to copy the content from the slide and paste it into the target Word or Excel file. The pasted content can also be linked (as discussed previously in this chapter), so that changes to the PowerPoint content are reflected in the Word or Excel target.
Another way to use PowerPoint content in other applications is to use entire slides. You can save an individual slide in virtually any graphic file format (such as GIF, TIF, JPG, PNG, or BMP), enabling you to insert it as a graphic in any Word or Excel document.
To save a PowerPoint slide as a graphic file, follow these steps:
Select the slide you want to save as a graphic.
Choose File, Save As to open the Save As dialog box (see Figure 19.10).
Figure 19.10. Before saving the file, it pays to check which formats are acceptable to your target application. Choose the most commonly used formats for greatest usability.
In the Save as Type list, scroll through the formats and select a graphic file format such as JPG, TIF, GIF, or BMP (common graphic formats).
Tip from
It's a good idea to experiment with the graphic format you choose as the quality and results can vary. For example, high-color presentations don't save well as GIFs because they are reduced to 256 colors. And JPG compression could make your presentation look grainy. Saving as a BMP or TIF creates the best quality output for insertion in another Office document, at the expense of large file size.
Tip from
If you'll be using the graphic on a Web site, save it in GIF format. This format is acceptable to most Web design programs and creates small files, which is desirable for creating fast-loading Web pages.
Type a name for your file in the File Name box.
Click Save. A prompt appears, asking if you want to export every slide in the presentation or just the selected slide.
Click Current Slide Only, which exports (saves) only the selected slide.
When you save as a graphic, use the Insert, Picture command in Word or Excel to insert the graphic. The graphic can be sized for legibility and formatted using the Picture toolbar.