ORGANIZING

Organizing is setting up an infrastructure to manage a project effectively and efficiently. The infrastructure includes assigning responsibilities, defining reporting relationships, and developing documentation media (e.g., forms, reports).

Some specific actions for organizing a company or project include:

• developing and publishing an organization chart
• establishing regular communications (e.g., staff meetings)
• setting up information centers
• developing and publishing forms and reports.

Organizing not only applies resources efficiently and effectively, but also focuses on the major issues of a project. Finally, a well-organized project can largely run on its own.

for Organizing

• Determine the goals of a project.
• Conduct an inventory of resources available to the project.
• Assign resources in a manner that best achieves the goals.
• Determine the communications requirements for conducting the project.
• Develop media (e.g., reports) and approaches (e.g., meetings) for capturing or dispensing information, keeping in mind the audience (e.g., senior management).
• Determine processes for executing the project.
• Document the processes.