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7

PROVIDE FEEDBACK

It Benefits Everyone

Did I do a good job? Did I do a great job? Did I mess up as badly as I think I did? Why won’t anyone tell me? Insecurity undermines success. We need to know how we are doing. Giving (or receiving) corrective commentary cements relationships and deepens connections. Illuminating a colleague’s blind spot can bring meaning to your job. It’s very gratifying to observe the immediate, positive impact of well-placed feedback.

Direct feedback doesn’t come our way often, and, in its absence, we scan the faces of our peers, analyze the nuances in a note, and monitor whether we are included in the “right” meetings for clues about our performance. You’ve seen the glances when you enter the office. You surmise something is amiss, but no one is saying anything.

As a coach, I conduct interviews to obtain insights about the executive I am working with. Without fail, board members, managers, peers, and subordinates provide thoughtful commentary. Yet, when I ask, “Have you told the person directly?” the answer is “no.” Fear of conflict, limited time, and the concern that one’s perspective might not be valued jams the corporate GPS. Feeling lost? Wondering how you’re doing? You don’t have to hire an outside consultant. Make time with your colleagues and just ask!

Sometimes the fix to embarrassing behavior is easy. Security signs instruct us, “If you see something, say something.” If you applied this advice at the office, I would likely lose a lot of work. CEOs can negotiate multinational mergers, yet ask me to tell their subordinates to stop carrying legal briefs in a yellow knapsack.

THIS IS FOR YOU IF

   Supporting professional development is a daily goal.

   You are a keen observer of behavior, but a shy commentator.

   Gossiping is more comfortable than direct discussion.

   You ask other people to inform your direct reports about problematic activities.

   Annual performance reviews are the main times you share feedback.

TAKE ACTION

Images   Provide feedback early and in private if possible. Well-timed feedback, presented as a potential hypothesis, can be more valuable than information offered too late because you were gathering all the evidence “to be sure.”

Images   Assume the best intentions of the other person. Focus on the behavior and give specific suggestions for improvement.

Images   Ask for feedback. Don’t be the last person to find out how you are doing. Ask others what words they use to describe you when speaking to peers.

Images   Offer criticism sandwiches: begin with a compliment, layer in some suggestions, and end on a positive note.

Images   Remember that those in esteemed positions will value your feedback if provided appropriately. As one of my clients shared, “Once I became famous, I could no longer touch my world. I spoke mostly to the eight people in my executive suite (that became an echo chamber).”

Images   Try to “feed forward.” Provide information on how to do better next time instead of focusing on what was done wrong in the past.

KEEP IN MIND

   Remember that making others feel “less than” is a motivation killer. Don’t refer to your success when sharing commentary on someone else’s performance.

   Give as well as receive feedback with grace. If someone offers feedback, it’s valid to them. Say “thank you” even if you don’t agree.

CASE STUDIES

Lose the Red Suit

“You are quite different than the British male bankers attending your workshops,” observed the head of training at UBS. “You are a woman, an American, a psychologist, and very brightly dressed. The only thing we can change is your suit.” True, my audience’s wardrobe ran the gamut from grey to dark blue, but I always enjoyed expressing myself with color. Upon receiving the unsolicited fashion consult, my face was as red as my outfit. Once I metabolized my fury, I realized that I wasn’t being insulted. I wasn’t being fired. I wasn’t losing my contract. I was being coached for success. The ruby suit story has become my mental moniker, reminding me to be sensitive to the ways I can connect to (or distance) myself from a group. Aspiring to be our self at work may be the goal, but we can’t be too absolutist. It’s always important to adjust to the audience.

Don’t Be Afraid of the Detractors

“How’m I doing?!” was a favorite catchphrase of former New York City Mayor Ed Koch. Early in his career, while running for office, he would hand out flyers at subway stations on Friday mornings. The unexpected question got busy commuters to stop. Over time it defined his brand. Koch paused that half-second to ask the question, and then lingered a second more to hear the answer. He got credit just for asking. Engaging others to offer commentary signals respect and invites people to be partners in your future success. Mayor Koch anticipated the current online craze of rating customer experience. The truth might hurt, but not knowing can be even more dangerous. When conducting feedback interviews on behalf of my clients I always ask to meet with their greatest detractors. Not surprisingly, asking for their opinions often transforms opponents into supporters.

It’s Not About the Hair

Jo was making snide remarks in public and at staff meetings, which infuriated her boss, Lida, who ran a successful recruiting firm where autonomy was a proud part of the company culture. Despite the flexible work hours, Lida believed that Jo was taking advantage. She would leave midday and return with perfectly coiffed hair. “How dare she get a blow-dry on my time?” Lida stewed, but didn’t say anything as she didn’t want to create conflict. Instead, Lida made not-so-subtle faces when Jo left the office and she started to “oops, forget to include Jo on client calls.” Lida and Jo were engaged in a passive-aggressive dance that wasn’t entertaining anyone.

With some coaching Lida came clean and offered constructive feedback to Jo. Leaving work for personal reasons was taking advantage of the company policy, and her negative comments about the boss were further eroding trust. Jo wasn’t pleased initially. She hit her targets, so what’s the issue? Lida persisted. Time in the office was important. Leaving to meet with candidates was one thing, but midday beauty rituals were not aligned with the hardworking values the company prized. More importantly Lida was deeply disappointed (and hurt) that she couldn’t count on a senior staff member to be a role model. Ultimately, it wasn’t really about the hair. It was about feeling disrespected, and that was the essential feedback. Once the direct conversation took place, the hidden daggers were dropped, and Jo, Lida, and the team breathed a sigh of relief.

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