Changing the Look of Text

To preview and apply styles

  • Click the paragraph or select the text to which you want to apply a style. Then on the Home tab, in the Styles group, click the thumbnail of the style you want to apply in the Styles gallery.

To change the style set

  • On the Home tab, in the Styles group, click the Change Styles button, click Style Set, and then click the set you want to use.

To apply character formatting

  • Select the text. Then on the Home tab, in the Font group (or on the Mini toolbar that appears), click the button of the formatting you want to apply.

To copy formatting

  • Select the text that has the formatting you want to copy. Then on the Home tab, in the Clipboard group (or on the Mini toolbar that appears), click the Format Painter button, and select the text to which you want to apply the copied formatting.

To change the font

  • Select the text. Then on the Home tab, in the Font group, click the Font arrow, and click the font you want.

To change the font size

  • Select the text. Then on the Home tab, in the Font group, click the Font Size arrow, and click the font size you want.

To apply text effects

  1. Select the text, and then on the Home tab, click the Font Dialog Box Launcher.

  2. In the Font dialog box, under Effects, select the check box for the effect you want, and then click OK.

To clear formatting from text

  • On the Home tab, in the Font group, click the Clear Formatting button.

To change the color of text

  • Select the text. Then on the Home tab, in the Font group, click the Font Color arrow, and in the color palette, click the color you want.

To highlight text with a color

  • Select the text. Then on the Home tab, in the Font group, click the Highlight arrow, and click the color you want.

To select all text with the same formatting

  • Click the formatted text. Then on the Home tab, in the Editing group, click the Select button, and click Select Text With Similar Formatting.

To insert a line break

  • Click at the right end of the text where you want the line break to appear. Then on the Page Layout tab, in the Page Setup group, click the Breaks button, and click Text Wrapping.

To align paragraphs

  • Click the paragraph, or select multiple paragraphs. Then on the Home tab, in the Paragraph group, click the Align Left, Center, Align Right, or Justify button.

To indent the first line of a paragraph

  • Click the paragraph. Then on the horizontal ruler, drag the First Line Indent marker to the location of the indent.

To indent an entire paragraph

  • Click the paragraph, or select multiple paragraphs. Then on the horizontal ruler, drag the Left Indent or Right Indent marker to the location of the indent.

To increase or decrease indenting

  • Click the paragraph, or select multiple paragraphs. Then in the Paragraph group, click the Increase Indent or Decrease Indent button.

To set a tab stop

  • Click the paragraph, or select multiple paragraphs. Then click the Tab button until it displays the type of tab you want, and click the horizontal ruler where you want to set the tab stop for the selected paragraph(s).

To change the position of a tab stop

  • Click the paragraph, or select multiple paragraphs. Then on the horizontal ruler, drag the tab stop to the new mark.

To add a border or shading to a paragraph

  1. Click the paragraph. Then on the Home tab, in the Paragraph group, click the Borders and Shading arrow, and click Borders and Shading.

  2. In the Borders and Shading dialog box, on the Borders tab, click the icon of the border style you want to apply, and then click OK.

  3. In the Borders and Shading dialog box, on the Shading tab, click the Fill arrow, click the shading color you want, and then click OK.

To format paragraphs as a list

  • Select the paragraphs. Then on the Home tab, in the Paragraph group, click the Bullets or Numbering button.

To change the style of a list

  1. Select the list paragraphs. Then on the Home tab, in the Paragraph group, click the Bullets or Numbering arrow.

  2. In the Bullets Library or Numbering Library, click the bullet or number style you want to use.

To change the indent level of a list

  • Select the list paragraphs. Then on the Home tab, in the Paragraph group, click the Decrease Indent or Increase Indent button.

To sort items in a list

  1. Select the list paragraphs. Then on the Home tab, in the Paragraph group, click the Sort button.

  2. In the Sort Text dialog box, click the Type arrow, and then in the list, click the type of text by which to sort.

  3. Select Ascending or Descending, and then click OK.

To create a multilevel list

  1. Click where you want to create the list. Then on the Home tab, in the Paragraph group, click the Multilevel List button.

  2. In the Multilevel List gallery, click the thumbnail of the multilevel list style you want to use.

  3. Type the text of the list, pressing to create another item at the same level, pressing and then to create a subordinate item, or pressing and then to create a higher-level item.

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