Working with Slide Text

To create slides, bullet points, and subpoints on the Outline tab

  • Click to the right of a slide title, and then press F to create a new slide.

  • With the insertion point in a slide title, press D to convert it to a bullet point.

  • With the insertion point in a bullet point, press G+D to convert it to a slide.

  • With the insertion point in the bullet point, press D to convert it to a subpoint.

To delete and replace a word

  • Double-click the word to select it, and then press or .

  • Double-click the word, and then type a different word.

To move text

  • On the Outline tab or the slide, select the text, and then drag the selection to the desired location; or

  1. Select the text, and on the Home tab, in the Clipboard group, click the Cut button.

  2. Click where you want to insert the text, and then click the Paste button.

To undo or redo editing actions

  • On the Quick Access Toolbar, click the Undo or Redo button.

To select an entire placeholder

  • Point to the border of the placeholder, and when the pointer changes to a four-headed arrow, click the mouse button once.

To create a text box

  • On the Insert tab, in the Text group, click the Text Box button, click the slide, and then type the text.

To rotate a text box

  • Select the text box, and then drag the green rotating handle in the direction you want.

To move a text box

  • Select the text box, point to the border of the box (not to a handle), and then drag the box to the desired location.

To size a text box

  • Select the text box, point to one of the square or round handles around its frame, and drag the handle until the box is the size you want.

To add a solid border to a text box

  1. Right-click the border of the text box, and then click Format Shape.

  2. In the Format Shape dialog box, click Line Color, click the line option you want, select appropriate options, and then click Close.

To change the default settings of a text box

  1. Format the text and the text box the way you want all the text boxes you create from now on in this presentation to be.

  2. Right-click the border of the text box, and then click Set as Default Text Box.

To add an AutoCorrect entry

  1. Click the Microsoft Office Button, click PowerPoint Options, click Proofing, and then click AutoCorrect Options.

  2. In the Replace box above the table in the dialog box, type a word you commonly misspell, and then press .

  3. In the With box, type the correct spelling of the word, click Add, and then click OK twice to close the dialog box and PowerPoint Options window.

To correct a word flagged as a misspelling

  • Right-click the word, and on the context menu, click the correct spelling.

To mark a non-English word

  1. With the insertion point in the word, on the Review tab, in the Proofing group, click the Language button.

  2. In the Language dialog box, click the language, and then click OK.

To check the spelling of an entire presentation

  1. With the first slide displayed, on the Review tab, in the Proofing group, click the Spelling button.

  2. If the Spelling dialog box appears, click the appropriate buttons to correct the errors PowerPoint finds or to add words to the custom dictionary or AutoCorrect list.

  3. Click OK when PowerPoint reaches the end of the spelling check, and then click Close.

To find a synonym for a word

  1. Select a word (but not the following space). Then on the Review tab, in the Proofing group, click the Thesaurus button.

  2. Point to the word you want to substitute for the selection, click the arrow that appears, and then click Insert.

To find and replace a word

  1. On the Home tab, in the Editing group, click the Replace button.

  2. In the Find what box, type the word you want to replace, and in the Replace with box, type the replacement text.

  3. If necessary, select the Match case or Find whole words only check box.

  4. Click Find Next, and then click Replace or Replace All.

To find and replace a font

  1. On the Home tab, in the Editing group, click the Replace arrow, and then in the list, click Replace Fonts.

  2. In the Replace list, click the font you want to replace, and then in the With list, click the replacement font.

  3. Click Replace.

To hide or display an object on a slide

  1. On the Home tab, in the Editing group, click the Select button, and then click Selection Pane.

  2. Under Shapes on this Slide in the task pane, click the box to the right of the object to hide or display it.

To change the font size

  • Select the text, and then on the Home tab, in the Font group, click the Decrease Font Size or Increase Font Size button; or

  • Click the Font Size arrow, and then in the list, click the desired size.

To change the size of a placeholder

  • Point to one of the placeholder’s handles, and when the pointer changes to a two-headed arrow, drag to increase or decrease the size.

To size a placeholder to fit its text

  1. Right-click the placeholder’s border, and then click Format Shape.

  2. Click Text Box, select the Resize shape to fit text option, and then click Close.

To change text alignment

  • With the insertion point in the text you want to align, on the Home tab, in the Paragraph group, click the Left, Center, Right, or Justify button.

To adjust line spacing

  • Click the paragraph. Then on the Home tab, in the Paragraph group, click the Line Spacing button, and click the spacing you’d like to use; or

  1. Click the paragraph, and then click the Paragraph Dialog Box Launcher.

  2. Under Spacing, in the Paragraph dialog box, adjust the Line Spacing setting, and then click OK.

To change the text case

  • With the text selected, on the Home tab, in the Font group, click the Change Case arrow, and then in the list, click the option you want.

To apply bold or italic formatting to text

  • Select the text, and then on the Home tab, in the Font group, click the Bold or Italic button; or

  • Select the text, and then on the Mini toolbar, click the Bold or Italic button.

To change the color of text

  • Select the text, and then on the Home tab, in the Font group, click the Font Color arrow, and click the color you want.

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