Presenting Information in Columns and Tables

To format text in multiple columns

  • Select the text. Then on the Page Layout tab, in the Page Setup group, click the Columns button, and click the number of columns you want.

To change the width of columns

  1. Click anywhere in the first column. Then on the Page Layout tab, in the Page Setup group, click the Columns button, and then click More Columns.

  2. Under Width and spacing, change the setting in the Width column or the Spacing column, and then click OK.

To hyphenate text automatically

  • On the Page Layout tab, in the Page Setup group, click the Hyphenation button, and then click Automatic.

To insert a column break

  • Click where you want the column break to appear. Then on the Page Layout tab, in the Page Setup group, click the Breaks button, and then click Column.

To create a tabular list

  1. Type the text of the list, pressing between each item on a line and pressing at the end of each line.

  2. Select the lines of the list, change the Tab button to the type of tab stop you want, and then click the horizontal ruler where you want to set tab stops that will line up the items in columns.

To insert a table

  1. Click where you want to insert the table. Then on the Insert tab, in the Tables group, click the Table button.

  2. In the grid, point to the upper-left cell, move the pointer across and down to select the number of columns and rows you want, and click the lower-right cell in the selection.

To merge table cells

  • Select the cells you want to merge. Then on the Layout contextual tab, in the Merge group, click the Merge Cells button.

To add rows to a table

  • Click in the row above or below which you want to add a single row, and then on the Layout tab, in the Rows & Columns group, click the Insert Above or Insert Below button; or select the number of rows you want to insert, and then in the Rows & Columns group, click the Insert Above or Insert Below button.

To convert text to a table

  1. Select the text you want to convert. Then on the Insert tab, in the Tables group, click the Table button, and click Convert Text to Table.

  2. In the Convert Text to Table dialog box, enter the dimensions of the table in the Number of columns and Number of Rows boxes, select the type of text separator, and then click OK.

To insert a Quick Table

  1. Click where you want to insert the table. Then on the Insert tab, in the Tables group, click the Table button, and then point to Quick Tables.

  2. In the Quick Tables gallery, click the table style you want.

To apply a table style

  • Click the table whose style you want to change. Then on the Design contextual tab, in the Table Styles group, click the style you want in the Table Styles gallery.

To total a column of values in a table

  1. Click the cell in the table where you want the total to appear.

  2. On the Layout contextual tab, in the Data group, click the Formula button.

  3. With the SUM formula in the Formula box, click OK to total the values.

To insert an Excel worksheet

  • Click where you want to insert the worksheet, and then on the Insert tab, in the Tables group, click the Table button, and click Excel Spreadsheet.

    or

  • Copy the worksheet data in Excel, and then in Word, click where you want to insert the copied data, and on the Home tab, in the Clipboard group, click the Paste button.

    or

  1. In Excel, copy the worksheet data. Then in Word, click where you want to insert the copied data, and on the Home tab, in the Clipboard group, click the Paste arrow, and click Paste Special.

  2. In the Paste Special dialog box, in the As list, click Microsoft Office Excel Worksheet Object, select the Paste link option, and then click OK.

To draw a table

  1. Click where you want to draw the table. Then on the Insert tab, in the Tables group, click the Table button, and then click Draw Table.

  2. Drag the pointer (which has become a pencil) across and down to create a cell.

  3. Point to the upper-right corner of the cell, and drag to create another cell, or draw column and row boundaries inside the first cell.

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