To use Instant Search to locate a specific message
In the Search box at the top of the Inbox, type a word contained in the message.- To refine the search, click the Expand the Query Builder button to the right of the Search box, and supply additional information.
- To expand the search to include all the folders in your mailbox, at the bottom of the Search Results pane, click Try searching again in All Mail Items.
- To remove the search filter and view all messages, click the Clear Search button.
To change the display, arrangement, sort order, and grouping of messages
To expand or collapse groups
To filter the Inbox content
To add and remove fields
On the View menu, point to Current View, and then click Customize Current View.
In the Customize View dialog box, click the Fields button.
To add fields, in the Available fields list of the Show Fields dialog box, click the fields you want to add, and then click Add.
To remove fields in any list view, drag the column heading downward, and release the mouse button when a large black X appears over the heading.
To change the order of columns in any view
To restore the default Inbox settings
On the View menu, point to Current View, and then click Define Views.
In the Custom View Organizer dialog box, click Reset. In the Microsoft Office Outlook message box asking whether you want to reset the current view to its original settings, click OK.
Reset any customized views you want by clicking the view name and then clicking Reset. When you finish, click the Messages view, and then click Apply View.
To create a custom Search Folder
In the Navigation Pane, right-click the Search Folders folder, and then click New Search Folder.
In the New Search Folder dialog box, scroll the Select a Search Folder list to see the available options, select the option you want, and then click OK.
To make changes to the contents of an existing Search Folder
To display the default color categories
To rename categories
To change the color associated with a category
On the Standard toolbar, click the Categorize button, and in the Category list, click All Categories.
In the Color Categories dialog box, click the category you want.
In the Color palette, click the icon of the color you want.
To create categories
On the Standard toolbar, click the Categorize button, and in the Category list, click All Categories.
In the Color Categories dialog box, click New.
In the Name box of the Add New Category dialog box, type the name you want to give the category. Then if you want, assign a color and a shortcut key.
To sort the Inbox contents by category
At the top of the Inbox, click the Arranged By bar, and then click Categories.
To the right of the Arranged By bar, click the command you want.
To create a folder
On the Standard toolbar, in the New list, click Folder.
In the Name box of the Create New Folder dialog box, type the folder name, and then click OK.
To move messages to a folder
Right-click the message, and then click Move to Folder.
In the Move Items dialog box, in the Move the selected items to the folder list, click the folder where you want to move the message, and then click OK.
To send the content of an e-mail message to OneNote
To set the default automatic archive options
On the Tools menu, click Options. On the Other tab of the Options dialog box, click AutoArchive.
Make the changes you want to your AutoArchive settings, then click OK in each of the open dialog boxes.
To manually archive a folder
Click the folder you want to archive. Then on the File menu, click Archive.
In the Archive dialog box, select the Archive this folder and all subfolders option, and then click OK.
To set the archive options for an individual folder