To schedule an appointment
To reschedule an appointment
To make an appointment recurring
Open the appointment. Then on the Appointment tab, in the Options group, click the Recurrence button.
In the Recurrence pattern area of the Appointment Recurrence dialog box, select the option that corresponds to the desired recurrence, and then click OK.
On the Recurring Appointment tab, in the Actions group, click the Save & Close button.
To schedule an event
To make an event recurring
Double-click the event, and then on the Event tab, in the Options group, click the Recurrence button.
In the Recurrence pattern area of the Appointment Recurrence dialog box, select the option that corresponds to the recurrence you want, and then click OK.
On the Recurring Event tab, in the Actions group, click the Save & Close button.
To create and send a meeting request
In the Date Navigator, click the date on which you want the meeting to occur.
On the Standard toolbar, in the New Appointment list, click Meeting Request.
In the To box, type the e-mail addresses of the meeting attendees; in the Subject box, type the name of the meeting; and in the Location box, indicate where the meeting will take place.
On the Meeting tab, in the Show group, click the Scheduling button. Then set the meeting time, and click Send.
To manually respond to a meeting request
In the Date Navigator, double-click the scheduled meeting.
In the meeting request window, in the Reading Pane, click Accept, Tentative, or Decline.
Choose whether to send a standard response, a personalized response, or no response at all.
To propose a new time for a meeting
In the Reading Pane of the meeting request window, click Propose New Time.
In the schedule area of the Propose New Time dialog box, set the proposed meeting start and end times, and then click Propose Time.
In the meeting response window that opens, enter a message to the meeting organizer, and then click Send.
To instruct Outlook to automatically respond to meeting requests
On the Tools menu, click Options. On the Preferences tab of the Options dialog box, click Calendar Options.
In the Calendar Options dialog box, click Resource Scheduling.
In the Resource Scheduling dialog box, select the Automatically accept meeting requests and process cancellations check box.
Select the Automatically decline conflicting meeting requests and/or the Automatically decline recurring meeting requests check boxes if you want Outlook to do this.
Click OK in each of the open dialog boxes.
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