- Microsoft® Office Project 2007 Inside Out
- SPECIAL OFFER: Upgrade this ebook with O’Reilly
- A Note Regarding Supplemental Files
- Your All-in-One Resource
- Acknowledgments
- About the CD
- Conventions and Features Used in This Book
- I. Project Fundamentals
- 1. Introducing Microsoft Office Project 2007
- 2. Understanding Projects and Project Management
- II. Developing the Project Plan
- 3. Starting a New Project
- Focusing the Project Vision
- Creating a New Project Plan
- Entering Tasks
- Sequencing and Organizing Tasks
- Organizing Tasks into an Outline
- Setting Up Your Work Breakdown Structure
- Adding Supplementary Information to Tasks
- 4. Viewing Project Information
- 5. Scheduling Tasks
- 6. Setting Up Resources in the Project
- Understanding the Impact of Resources in the Project Plan
- Adding Resources to the Project
- Removing a Resource from the Project
- Identifying Tentative, Generic, or Budget Resources
- Setting When Resources Are Available for Work
- Adding Detailed Resource Information
- 7. Assigning Resources to Tasks
- 8. Planning Resource and Task Costs
- 9. Checking and Adjusting the Project Plan
- Working with the Critical Path and Critical Tasks
- Bringing in the Project Finish Date
- Reducing Project Costs
- Balancing Resource Workloads
- Changing Project Scope
- Reviewing the Impact of Changes
- Obtaining Buyoff on the Project Plan
- 3. Starting a New Project
- III. Tracking Progress
- 10. Setting a Baseline and Updating Progress
- 11. Responding to Changes in Your Project
- IV. Reporting and Analyzing Project Information
- 12. Reporting Project Information
- Establishing Your Communications Plan
- Using Views to Report Project Information
- Generating Text and Visual Reports
- Running Reports for Your Requirements
- Summarizing with Overview Reports
- Focusing on Tasks with Schedule Progress Reports
- Using the Unstarted Tasks Report
- Using the Tasks Starting Soon Report
- Using the Tasks In Progress Report
- Using the Completed Tasks Report
- Using the Should Have Started Tasks Report
- Using the Slipping Tasks Report
- Using the Baseline Report in Visio
- Using the Baseline Work Report in Excel
- Using the Task Status Report in Visio
- Using the Budget Work Report in Excel
- Analyzing Budget Status with Cost Reports
- Using the Cash Flow Report
- Using the Cash Flow Report in Excel
- Using the Cash Flow Report in Visio
- Using the Baseline Cost Report in Excel
- Using the Budget Report
- Using the Budget Cost Report in Excel
- Using the Resource Cost Summary Report in Excel
- Using the Overbudget Tasks Report
- Using the Overbudget Resources Report
- Using the Earned Value Report
- Using the Earned Value Over Time Report in Excel
- Evaluating Resource Allocation with Assignment Reports
- Using the Who Does What Report
- Using the Who Does What When Report
- Using the To-Do List
- Using the Overallocated Resources Report
- Using the Resource Availability Report in Visio
- Using the Resource Work Availability Report in Excel
- Using the Task Usage Report
- Using the Resource Usage Report
- Using the Resource Work Summary Report in Excel
- Using the Resource Remaining Work Report in Excel
- Using the Resource Status Report in Visio
- Revising a Built-In Report
- Building a Custom Report
- Saving Project Data Fields
- 13. Analyzing Progress Using Earned Value
- 12. Reporting Project Information
- V. Managing Multiple Projects
- 14. Managing Master Projects and Resource Pools
- 15. Exchanging Information Between Project Plans
- VI. Integrating Microsoft Project with Other Programs
- 16. Exchanging Information with Other Applications
- 17. Integrating Microsoft Project with Microsoft Excel
- Copying Between Microsoft Project and Excel
- Embedding Between Microsoft Project and Excel
- Linking Between Microsoft Project and Excel
- Importing and Exporting with Excel
- Producing a Visual Report of Project Data in Excel
- 18. Integrating Microsoft Project with Microsoft Outlook
- 19. Integrating Microsoft Project with Microsoft Visio
- VII. Managing Projects Across Your Enterprise
- 20. Understanding Enterprise Project Management
- 21. Administering Your Enterprise Project Management Solution
- Logging On and Off
- Managing Users and Permissions
- Administering the Enterprise Resource Pool
- Establishing the Enterprise Portfolio
- Standardizing Enterprise Project Elements
- Setting Up Team Member Work Pages
- Managing Pages, Views, and Reports
- Managing and Maintaining the Server
- 22. Managing Enterprise Projects and Resources
- Connecting to Your Project Server
- Working with Enterprise Projects
- Building Your Enterprise Project Team
- Finding Resources to Meet Your Needs
- Adding Enterprise Resources by Name
- Identifying Resource Attributes Using Custom Enterprise Fields
- Using Generic Resources as Placeholders
- Adding a Team Assignment Pool to Your Project Resource List
- Finding Enterprise Resources That Meet Specific Criteria
- Replacing an Existing Project Resource with an Enterprise Resource
- Matching an Existing Project Resource
- Matching and Replacing Generic Resources
- Proposing Tentative Resources
- Assigning Tasks to Enterprise Resources
- Finding Resources to Meet Your Needs
- Collaborating with Your Project Team
- Creating Proposals and Activity Plans
- 23. Participating on a Team Using Project Web Access
- Getting Started with Project Web Access
- Working on Your Assignments and Updates
- Submitting Text-Based Status Reports
- Logging Time Using Timesheets
- Setting Up E-Mail, Reminders, and Calendars
- Managing Resources in Project Web Access
- 24. Making Executive Decisions Using Project Web Access
- Getting Started with Project Web Access
- Viewing Project Portfolio Information
- Working with the Project Portfolio
- Working with Resource Information
- Analyzing and Reporting on Project Information
- Setting Your Alerts and Reminders
- VIII. Customizing and Managing Project Files
- 25. Customizing Your View of Project Information
- Customizing Views
- Customizing Tables
- Customizing Fields
- Working with Outline Codes
- Customizing Groups
- Customizing Filters
- Sharing Customized Elements Among Projects
- 26. Customizing the Microsoft Project Interface
- 27. Automating Your Work with Macros
- 28. Standardizing Projects Using Templates
- 29. Managing Project Files
- 25. Customizing Your View of Project Information
- A. Installing Microsoft Office Project 2007
- B. Online Resources for Microsoft Project
- C. Keyboard Shortcuts
- D. Index to Troubleshooting Topics
- E. About the Authors
- Index
- About the Author
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This appendix lists Microsoft Office Project 2007 keyboard shortcuts for commonly used commands and operations you might otherwise carry out using the mouse. Table C-1 provides keyboard shortcuts for common file management commands. Table C-2 provides keyboard shortcuts for commands that control views and windows. Table C-3 lists keyboard shortcuts for commands that allow you to quickly move around a project view. Table C-4 lists keyboard shortcuts for commonly used editing commands. Table C-5 lists keyboard shortcuts for commands used while outlining project tasks. Table C-6 lists keyboard shortcuts for special-use commands.
Table C-1. Working with Files
Action | Keyboard shortcut |
|---|---|
New | Ctrl+N or F11 |
Open | Ctrl+O |
Ctrl+P | |
Save | Ctrl+S |
Save As | Alt+F2 or F12 |
Close | Ctrl+F4 |
Exit | Alt+F4 |
Table C-2. Working with Views and Windows
Action | Keyboard shortcut |
|---|---|
Activate the other pane in a combination view | F6 |
Activate the next project window | Ctrl+F6 |
Activate the previous project window | Ctrl+Shift+F6 |
Activate the split bar | Shift+F6 |
Close the project window | Ctrl+F4 |
Zoom in (show smaller time units) | Ctrl+/ |
Zoom out (show larger time units) | Ctrl+Shift+* |
Close the program window | Alt+F4 |
Open a new window | Shift+F11 or Alt+Shift+F1 |
Table C-3. Navigating in a Project View
Action | Keyboard shortcut |
|---|---|
Move to the first field in a row | Home or Ctrl+Left Arrow |
Move to the first row | Ctrl+Up Arrow |
Move to the first field of the first row | Ctrl+Home |
Move to the last field in a row | End or Ctrl+Right Arrow |
Move to the last field of the last row | Ctrl+End |
Move to the last row | Ctrl+Down Arrow |
Move the timescale to the left | Alt+Left Arrow |
Move the timescale to the right | Alt+Right Arrow |
Move to the start of the timescale in a project | Alt+Home |
Move to the end of the timescale in a project | Alt+End |
Table C-4. Editing in a Sheet View
Action | Keyboard shortcut |
|---|---|
Undo the last edit | Ctrl+Z |
Redo the last item undone | Ctrl+Y |
Cancel an entry | Esc |
Clear or reset the selected field | Ctrl+Delete |
Cut selected data | Ctrl+X |
Copy selected data | Ctrl+C |
Paste selected data | Ctrl+V |
Delete selected data | Delete |
Open the Find dialog box | Ctrl+F or Shift+F5 |
Find again | Shift+F4 |
Open the Go To dialog box | F5 |
Select a column | Ctrl+Spacebar |
Select a row | Shift+Spacebar |
Select all rows and columns | Ctrl+Shift+Spacebar |
Table C-5. Outlining Tasks
Action | Keyboard shortcut |
|---|---|
Indent | Alt+Shift+Right Arrow |
Outdent | Alt+Shift+Left Arrow |
Hide subtasks | Alt+Shift+Minus Sign |
Show subtasks | Alt+Shift+= |
Show all tasks | Alt+Shift+* |
Table C-6. Giving Specialized Commands
Action | Keyboard shortcut |
|---|---|
Link tasks | Ctrl+F2 |
Unlink tasks | Ctrl+Shift+F2 |
Reset sort to ID order | Shift+F3 |
Remove a filter and show all tasks or all resources | F3 |
Calculate scheduling changes in all open projects | F9 |
Calculate scheduling changes in the active project | Shift+F9 |
Switch between automatic and manual calculation | Ctrl+F9 |
Open Project Help | F1 |
Open the Help topic in a dialog box with a Help button | Shift+F1 |
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