In this section we will explore the steps we need to complete to enable us to use Lotus Notes when we are disconnected or away from the office. There are a varied number of ways that we may connect into our organization remotely. How we connect will not be covered in this chapter and it will be presumed that we can connect.
In some organizations these steps have been completed by the IT Department before we are given our laptop. However, it is recommended to still go through the steps so that we are confident to work remotely.
Step 1: Setting up applications:
We need to set up applications so that they can be accessed locally. We need to follow these steps before we leave the office:
Step 2: Testing remote access from home
We need to follow these steps to test remote access from home:
Step 3: Setting up a schedule
If required we can set a schedule to enable replication to occur according to a set timeframe. This is done by clicking the Schedule button on the Replication and Sync page.
In some organizations, it is recommended not to change location documents and to stay on the Online location when we connect in remotely, by VPN or RAS for example.
When we change to the other locations, we access our mail locally on our PC. When we open a large attachment in our local replica, we are doing it locally on our PC. When we open a large attachment when using the Online location, we are opening it over the network at the server. This can be slower than working locally.
Also there may be times when we cannot connect into the office because the connection could be intermittent or we're in a no network area. When this occurs, we will not be able to access mail or any of our other applications if we do not have local replicas. I like the flexibility and speed of working locally. I only work Online when I am at the office.
Next we look at how to take our applications offline by creating local replicas.
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