In Lotus Notes we can create hyperlinks or shortcuts to applications, views, folders, and documents. There are times when someone may send us a link to an application they want us to access. We simply click on the link and the application will open. While it is open, we can bookmark it if we need to access it again.
We can also create links to views and documents. If there is a particular view or document in a view that we want someone to look at, we can create a link and send it to them.
We need to follow the instructions given here to create links:
- Open the document, view, folder, or application we want to create a link to.
- Select Edit | Copy As, and then select the type of link. We can select from Table, Anchor Link, Document Link, View Link, and Application Link.
- Table: Creates a table with rows and columns.
- Anchor Link: This adds an anchor link icon next to a paragraph.
- Document Link: We will need to have a document open or have a document selected that we want to create a link to. When the link is clicked, the document will be opened.
- View Link: This time we will need to be in a view or folder. When the link we created is clicked, the view or folder will be opened.
- Application Link: Open the application we want to create a link to. When this link is clicked, the application will be opened.
- Put the document that we are adding the link to in edit mode. This can be done by opening it and then double-clicking or clicking the Edit button if one is available. Note that when we create an e-mail it is in Edit mode. When we read an e-mail it is in Read mode.
- Click where we want the link to appear.
- Select Edit | Paste or Ctrl+V.
- Click the link to test.
We can copy any application view and then paste the view to appear as a table in a document or into a spreadsheet and so on. When we paste the view into a document, the column titles in the table match the column titles in the view and the first column gives us a doclink to each document listed in the table. When we click on the doclink, it will launch another tab and open the corresponding document.
The rows in the table match the documents selected in the view that was copied. To create the table, select the documents, click Edit | Copy As | Table and then paste into desired location.
The following is an example of a pasted view:
