- IBM Lotus Notes 8.5 User Guide
- IBM Lotus Notes 8.5 User Guide
- Credits
- Foreword
- About the Author
- About the Reviewers
- Preface
- 1. First Impressions (The Client Interface)
- 2. To Chat or Not to Chat: Lotus Sametime
- 3. Feeds
- 4. Working with Widgets
- 5. Mastering Lotus Notes Mail
- 6. Lotus Notes Mail Tools
- Senders' Colors and Recipient Icons
- Collaboration history
- Finding available time
- Copy Into Tool
- Follow Up feature
- Stationery
- Message recall
- Spell check
- Out of office
- Junk mail
- Rules
- Mail size indicators and quotas
- Archiving
- Mail preferences
- Context menu (right-click menu)
- Adding tables and sections
- Printing documents
- Summary
- 7. Managing Contacts
- 8. Calendar and To Dos
- Calendar tour
- Adding to our calendar
- Repeating appointments
- Responding to meeting invitations
- Creating meetings
- Managing meetings—be the chair!
- Calendar preferences
- Managing calendar notices (invites and responses) in mail
- Automatic processing of invitations
- Setting our free time (availability) schedule
- Unprocessed and cancelled meeting preferences
- Default options
- Alarms
- Colors
- Delegating access to mail, calendar, To Do list, and contacts
- Setting defaults for room and resource reservations
- Rooms and resources
- Printing the calendar
- Calendar tools
- Group calendars
- To Dos
- Summary
- 9. Working with Lotus Notes Applications
- 10. Working Remotely (Replication/Synchronization)
- 11. Symphony
Often when we receive a message from a person and we realize that we need to organize a meeting with them. The Find Available Time feature is a great shortcut to show us the first available time for ourselves and the sender of the message so that we can create a meeting with them.
- We can select the context menu by right-clicking on a person's name in our mail; we can then see their name listed at the top of the context menu.
- When we select their name, an extended context menu appears.
- Select Find Available Time to open the Calendar Scheduler and see when is the first available time for ourself and the person we have selected. If the person we have selected is an external person to our organization, the scheduler shows grayed out time slots as the information is not available; however, it does show our first available time.
- From the Calendar Scheduler window, we can create a meeting as shown in the following screenshot:
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