Saving and Opening with Different File Formats
by Teresa S. Stover
Microsoft® Office Project 2007 Inside Out
- Microsoft® Office Project 2007 Inside Out
- SPECIAL OFFER: Upgrade this ebook with O’Reilly
- A Note Regarding Supplemental Files
- Your All-in-One Resource
- Acknowledgments
- About the CD
- Conventions and Features Used in This Book
- I. Project Fundamentals
- 1. Introducing Microsoft Office Project 2007
- 2. Understanding Projects and Project Management
- II. Developing the Project Plan
- 3. Starting a New Project
- Focusing the Project Vision
- Creating a New Project Plan
- Entering Tasks
- Sequencing and Organizing Tasks
- Organizing Tasks into an Outline
- Setting Up Your Work Breakdown Structure
- Adding Supplementary Information to Tasks
- 4. Viewing Project Information
- 5. Scheduling Tasks
- 6. Setting Up Resources in the Project
- Understanding the Impact of Resources in the Project Plan
- Adding Resources to the Project
- Removing a Resource from the Project
- Identifying Tentative, Generic, or Budget Resources
- Setting When Resources Are Available for Work
- Adding Detailed Resource Information
- 7. Assigning Resources to Tasks
- 8. Planning Resource and Task Costs
- 9. Checking and Adjusting the Project Plan
- Working with the Critical Path and Critical Tasks
- Bringing in the Project Finish Date
- Reducing Project Costs
- Balancing Resource Workloads
- Changing Project Scope
- Reviewing the Impact of Changes
- Obtaining Buyoff on the Project Plan
- 3. Starting a New Project
- III. Tracking Progress
- 10. Setting a Baseline and Updating Progress
- 11. Responding to Changes in Your Project
- IV. Reporting and Analyzing Project Information
- 12. Reporting Project Information
- Establishing Your Communications Plan
- Using Views to Report Project Information
- Generating Text and Visual Reports
- Running Reports for Your Requirements
- Summarizing with Overview Reports
- Focusing on Tasks with Schedule Progress Reports
- Using the Unstarted Tasks Report
- Using the Tasks Starting Soon Report
- Using the Tasks In Progress Report
- Using the Completed Tasks Report
- Using the Should Have Started Tasks Report
- Using the Slipping Tasks Report
- Using the Baseline Report in Visio
- Using the Baseline Work Report in Excel
- Using the Task Status Report in Visio
- Using the Budget Work Report in Excel
- Analyzing Budget Status with Cost Reports
- Using the Cash Flow Report
- Using the Cash Flow Report in Excel
- Using the Cash Flow Report in Visio
- Using the Baseline Cost Report in Excel
- Using the Budget Report
- Using the Budget Cost Report in Excel
- Using the Resource Cost Summary Report in Excel
- Using the Overbudget Tasks Report
- Using the Overbudget Resources Report
- Using the Earned Value Report
- Using the Earned Value Over Time Report in Excel
- Evaluating Resource Allocation with Assignment Reports
- Using the Who Does What Report
- Using the Who Does What When Report
- Using the To-Do List
- Using the Overallocated Resources Report
- Using the Resource Availability Report in Visio
- Using the Resource Work Availability Report in Excel
- Using the Task Usage Report
- Using the Resource Usage Report
- Using the Resource Work Summary Report in Excel
- Using the Resource Remaining Work Report in Excel
- Using the Resource Status Report in Visio
- Revising a Built-In Report
- Building a Custom Report
- Saving Project Data Fields
- 13. Analyzing Progress Using Earned Value
- 12. Reporting Project Information
- V. Managing Multiple Projects
- 14. Managing Master Projects and Resource Pools
- 15. Exchanging Information Between Project Plans
- VI. Integrating Microsoft Project with Other Programs
- 16. Exchanging Information with Other Applications
- 17. Integrating Microsoft Project with Microsoft Excel
- Copying Between Microsoft Project and Excel
- Embedding Between Microsoft Project and Excel
- Linking Between Microsoft Project and Excel
- Importing and Exporting with Excel
- Producing a Visual Report of Project Data in Excel
- 18. Integrating Microsoft Project with Microsoft Outlook
- 19. Integrating Microsoft Project with Microsoft Visio
- VII. Managing Projects Across Your Enterprise
- 20. Understanding Enterprise Project Management
- 21. Administering Your Enterprise Project Management Solution
- Logging On and Off
- Managing Users and Permissions
- Administering the Enterprise Resource Pool
- Establishing the Enterprise Portfolio
- Standardizing Enterprise Project Elements
- Setting Up Team Member Work Pages
- Managing Pages, Views, and Reports
- Managing and Maintaining the Server
- 22. Managing Enterprise Projects and Resources
- Connecting to Your Project Server
- Working with Enterprise Projects
- Building Your Enterprise Project Team
- Finding Resources to Meet Your Needs
- Adding Enterprise Resources by Name
- Identifying Resource Attributes Using Custom Enterprise Fields
- Using Generic Resources as Placeholders
- Adding a Team Assignment Pool to Your Project Resource List
- Finding Enterprise Resources That Meet Specific Criteria
- Replacing an Existing Project Resource with an Enterprise Resource
- Matching an Existing Project Resource
- Matching and Replacing Generic Resources
- Proposing Tentative Resources
- Assigning Tasks to Enterprise Resources
- Finding Resources to Meet Your Needs
- Collaborating with Your Project Team
- Creating Proposals and Activity Plans
- 23. Participating on a Team Using Project Web Access
- Getting Started with Project Web Access
- Working on Your Assignments and Updates
- Submitting Text-Based Status Reports
- Logging Time Using Timesheets
- Setting Up E-Mail, Reminders, and Calendars
- Managing Resources in Project Web Access
- 24. Making Executive Decisions Using Project Web Access
- Getting Started with Project Web Access
- Viewing Project Portfolio Information
- Working with the Project Portfolio
- Working with Resource Information
- Analyzing and Reporting on Project Information
- Setting Your Alerts and Reminders
- VIII. Customizing and Managing Project Files
- 25. Customizing Your View of Project Information
- Customizing Views
- Customizing Tables
- Customizing Fields
- Working with Outline Codes
- Customizing Groups
- Customizing Filters
- Sharing Customized Elements Among Projects
- 26. Customizing the Microsoft Project Interface
- 27. Automating Your Work with Macros
- 28. Standardizing Projects Using Templates
- 29. Managing Project Files
- 25. Customizing Your View of Project Information
- A. Installing Microsoft Office Project 2007
- B. Online Resources for Microsoft Project
- C. Keyboard Shortcuts
- D. Index to Troubleshooting Topics
- E. About the Authors
- Index
- About the Author
- SPECIAL OFFER: Upgrade this ebook with O’Reilly
A file format is an arrangement of data in a file that specifies the file type and defines the file in a way that enables any application that can open the file to open it correctly. When you create and save a regular project file, it’s saved as an MPP file. The file name’s .mpp extension indicates that this is indeed a regular project file.
However, you can save project files in other file formats. You can also open files with other file formats in Microsoft Project. Table 29-1 details the file formats supported by Microsoft Project for saving, opening, or both.
Table 29-1. Supported File Formats
File format | Extension | Open or Save | Notes |
|---|---|---|---|
Microsoft Project Plan | .mpp | Open Save | Opens or saves the file as a Microsoft Project Plan file, which is the default file type for projects being opened or saved. |
Microsoft Project 2000-2003 Plan | .mpp | Open Save | Opens or saves the file as a Microsoft Project Plan file using the file format used by Microsoft Project 2000, 2002, and 2003. |
Microsoft Project 98 Plan | .mpp | Open | Opens a project file that was saved using the file format used by Project 98. |
Microsoft Project template | .mpt | Open Save | Opens a template file. You can change and save those changes to the template file. Saves the file as a Microsoft Project template file. The template can then be used as a basis for new projects. |
Microsoft Project workspace | .mpw | Open Save | Saves all open project files as a Microsoft Project workspace file through the File, Save Workspace command. When you open an MPW file, all associated projects are opened in a single step. |
Microsoft Project Exchange | .mpx | Open | Opens a file created in a version of Microsoft Project earlier than Microsoft Project 98. This is a record-based ASCII text file format that Project 2007 can read, allowing earlier Microsoft Project files to be converted to Project 2007 files. |
Microsoft Project database | .mpd | Open | Opens a legacy Microsoft Project database. |
Microsoft Access database | .mdb | Open | Opens a Microsoft Access database file in Microsoft Project. |
Open Database Connectivity | Open | Opens a database file created in ODBC-compliant Microsoft SQL Server databases. To open an ODBC file, click the ODBC button in the Open dialog box and follow the instructions in the Select Data Source dialog box. | |
Microsoft Excel workbook | .xls | Open Save | Opens, through the import process, an Excel workbook in Microsoft Project. Saves certain fields as a Microsoft Excel data so the file can then be opened in Microsoft Excel. |
Microsoft Excel PivotTable | .xls | Save | Saves selected field data to a Microsoft Office Excel PivotTable, which can then be opened in Microsoft Office Excel. A PivotTable is a table that combines and compares large amounts of data, and in which you can rotate columns and rows to modify the source data to create different views. |
Text (Tab delimited) | .txt | Open Save | Opens information in a plain text file that uses tabs to separate fields of data. Saves fields from a single Microsoft Project table in the same way. This is ideal for using the project information in a third-party application or on another operating system. |
Text (comma delimited) | .csv | Open Save | Opens a text file that uses commas to separate fields of data. Saves Microsoft Project data as a text file using commas to separate the data. This is ideal for using the project information in a third-party application or on another operating system. |
Extensible Markup Language | .xml | Open Save | You can open an XML file in Microsoft Project. For Microsoft Project to understand and open it, an XML file must conform to the Microsoft Project XML schema. You can also save a project file as XML data. When Microsoft Project saves data as XML, the structure is determined by the Microsoft Project XML schema. |
Opening a file from a different file format in Microsoft Project can be referred to as importing the file. Likewise, saving a project file with a different file format can be referred to as exporting the file. There’s often more to the import and export process than simply opening or saving the file. Often you need to create an import/export map.
Note
For more information about creating an import or export map, see the section titled Importing and Exporting Information in Chapter 16.
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