Menus are simply toolbars with a different presentation style. Menus can contain commands or other menus, just like toolbars, but menus can also display a description of the commands or submenus.
Toolbars and menus belong to the entire Microsoft Project application, not just to a particular project, which is why Microsoft Project stores them in the global template by default. When you modify a toolbar or menu, the modified version is available no matter which project you open.
To share a customized toolbar with others, copy it from the global template to a project file and then send the project file to your colleagues. They can use the Organizer to copy the toolbar to their global templates.
You can add, remove, or rearrange commands and submenus on a menu. As you do for toolbars, you can also specify whether the menu displays buttons or text, and you can change the appearance of buttons.
To add a menu to another menu, follow these steps:
Click Tools, Customize, Toolbars.
The Customize dialog box appears.
Click the Commands tab. Scroll to the bottom of the Categories list and click New Menu.
New Menu is the only command in the New Menu category.
Drag the New Menu command to the location on a menu where you want to insert it (see Figure 26-6).
Create Keyboard Shortcuts
Keyboard shortcuts are a fast way to choose commands without switching between the keyboard and the mouse. You can assign a keyboard shortcut to any command on a menu. With the Customize dialog box open, right-click the menu or command for which you want to define a keyboard shortcut. In the Name box on the shortcut menu, type an ampersand (&) before the letter you want to use as the shortcut.
Take care to use a different letter for each keyboard shortcut on a menu. If you choose a letter that is already in use by another menu entry, you might have to press the letter more than once to select the command you want.
To choose a command by using a keyboard shortcut, click a menu to display its commands. Press the shortcut letter for the command you want to select.
To add a command to an existing menu, follow these steps:
Click the Commands tab in the Customize dialog box.
Click the category of the command you want to add to the menu.
Drag the command from the command list to its new location on the menu.
When you drag any command from the Customize dialog box to a menu bar, an I-beam pointer appears. Drag the command until the I-beam is where you want to place the command or menu and then release the mouse button. If you want to insert a command in a menu, drag the command and point to the menu in which you want to insert it. When the commands for that menu appear, drag the mouse pointer to the new location and release the mouse button.
To remove a command from a menu, do the following:
Click Tools, Customize, Toolbars.
The Customize dialog box appears.
Right-click the command you want to remove from the menu bar and then click Delete. If you want to remove a command from a pull-down menu underneath the menu bar, navigate to the command you want to remove, right-click it, and then click Delete.
You can rearrange the commands on a menu and modify their properties in the same way that you customize buttons on a toolbar. With the Customize dialog box displayed, drag a command or menu to its new location.
To modify the properties of a command or menu, right-click it and then click the command you want on the shortcut menu, as described in the section titled Changing the Properties of a Toolbar earlier in this chapter.
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