Printing Phone Lists from Your Contacts List
You can print contact lists in a variety of styles and formats, using all the items in your Contacts folder or only a subset of them. You can even turn your address list into a booklet printed on both sides and small enough to fit in a shirt pocket—although you must be willing to hover over the printer while it spits out pages. (You also must resign yourself to wasting many sheets of paper while you figure out the precise order in which to perform each step.) This feature can be useful when you're heading off on a business trip, for example, and you want to print the addresses and phone numbers of contacts in that area.
The steps required to print an address book or phone list containing items from your Contacts folder are nearly identical to those for printing a calendar. If you want to print a subset of the folder's contents, use one of the following techniques:
To select a contiguous block of items, click the first item; then hold down the Shift key and click the last item in the group.
To select individual items that are not adjacent, hold down Ctrl while clicking each one.
To show only items that match specific criteria, use the Find button or the Advanced Find dialog box.
Customize the current view or switch to another view and filter the list.
→ To learn more about using views to control how you work with Outlook items, see "Using Views to Display, Sort, and Filter Items".
→ To learn more about Outlook's search capabilities, see "Finding Outlook Items".
→ For an explanation of the techniques for printing calendars, see "Printing a Calendar".
Switch to any Card view and select the items to be printed. If you want to print the entire list, you do not need to make a selection.
Click the Print button. Outlook displays the Print dialog box shown in Figure 12.8.
Figure 12.8. Select the Phone Directory Style option to print all the names and phone numbers in your Contacts folder, with no company or address information.
Are you having problems seeing all the Print Style choices in the Print dialog box? If so, see
"Setting Print Styles"
in the
"Troubleshooting"
section at the end of this chapter.
In the Print Range box, choose whether you want to print All Items or Only Selected Items.
Tip from 
Have you used the Notes field to keep track of a lot of information about some contacts? To extract the maximum amount of information when printing, select Memo Style, check the options to start each item on its own page, and print all attachments. Be careful, however; this option can chew through a ream of paper faster than you can say, "Save the rainforest."
Click the Preview button to see what your page will look like when printed. Use the Page Up and Page Down keys (or the corresponding toolbar buttons) to see additional pages in the Preview window, as shown in Figure 12.9.
Figure 12.9. Preview an address book or phone list before printing to ensure the format matches what you expect.
Click the Page Setup button in the Preview window or in the Print dialog box to adjust layout options, paper sizes, fonts, headers, footers, and other settings.
Click Print to send the job to the printer.
When you print your phone book, select from the following five formats:
Card Style— Shows all the details from the underlying Card view. Switching to Detailed Card view adds more fields to each item but also extends the size of your printed book.
Small Booklet Style— Prints in Card view, with each page shrunk to 1/8 normal size. Default settings suggest you should print this booklet using both sides of the paper. If you don't have a printer capable of handling two-sided printing, you can get the same effect, tediously, by using the manual feed option in your printer and feeding each sheet through individually.
Medium Booklet Style— Also prints a two-sided booklet, but each page in this style is only 1/4 the size of the printed page. Experiment with a four-page sample before printing your entire phone book.
Memo Style— Prints every bit of information about a contact, including all notes. To print a single contact in Memo Style, bypassing all dialog boxes, open the item and click the Print button.
Phone Directory Style— Prints the name and all phone numbers for each contact in a two-column format that takes up the full width of an 8 1/2×11-inch sheet of paper. Although you can change the number of columns and the fonts used in this style, you can't add new fields.
→ If none of the built-in print formats is exactly right, try creating a custom format using the same techniques as with a calendar; see "Printing a Calendar".