Over time, your Inbox folder can quickly get jumbled with hundreds of messages. This makes finding messages more difficult and takes up hard drive space. You can reduce these problems by managing your Inbox folder. Some of the administrative tasks you can perform include deleting unneeded messages, saving important messages, and printing a copy of a message to read or store in hardcopy format.
Click the Inbox icon on the Navigation Pane to display messages in your Inbox folder.
Click Delete on the Standard toolbar.Caution
Outlook does not ask if you are sure you want to delete a message. Make sure that you want to delete the message before you press Delete or choose the Delete command.
Tip
Deleted messages are moved to the Deleted Items folder and can be moved back to your Inbox folder if necessary. If you delete messages from the Deleted Items folder, those items are generally gone for good (unless you had copied them to another folder). If you are using Exchange Server, however, you can recover deleted items up to a period of time set by the mail administrator.
- Click the Inbox icon on the Navigation Pane to display messages in your Inbox folder.
If you want to save the message with a different name than the message subject, click in the File Name box and type a new name.
Click Browse Folders and choose a folder in which to store the message.Tip
To save the message in a format other than message format (.msg), click the Save As Type drop-down list and choose the format type. You can save messages in text, HTML, Outlook template, and message format. This makes it handy when you want to open the message in another application, such as a word processor or Internet Web browser. Note that you can’t save a plain text message in HTML.
