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Working with Recurring Tasks

Some tasks are recurring tasks—they repeat on a regular basis. For example, maybe you have to prepare a set of reports every Friday that summarizes the week’s sales or other information. Or perhaps you need to back up your files every week. Although a recurring task shows up only once in the task list, it appears in the Tasks lists in the Calendar and on the To-Do Bar when the assigned due date falls in the list’s range. If you set a reminder for the task, you receive the reminder for each recurrence of the task.

Create a Recurring Task

Click the Tasks icon on the Navigation Pane to open the Tasks folder.
Click New on the Standard toolbar to open a form for the new task.
Set the Subject, Due Date, and other information for the task.
Click Recurrence in the Options group of the ribbon’s Task tab to open the Task Recurrence dialog box.
Tip
If you set a recurring task with no end date, you can still revise the task’s properties to make it end after a specified number of occurrences or specified date. Just open the task’s properties, click Recurrence to open the Task Recurrence dialog box, choose the desired end option, and click OK. Then click Save & Close to save the changes.
Select the type of recurrence.
Specify how often the task should recur, or specify that Outlook should create the new task after the current one is complete.
Set the start and end of the recurrence period.
Click OK.
Click Save & Close to close the task’s form.
Tip
Select the Recur Every option in the Task Recurrence dialog box when you want the task to recur even if the previous occurrence hasn’t been completed. Select the Regenerate New Task option if you want the task to recur only after the last occurrence is complete.
Try This!
You can make a recurring task nonrecurring by opening a task’s form, clicking Recurrence on the toolbar to open the Task Recurrence dialog box, and then clicking Remove Recurrence.