Choose Import And Export from the File menu to open the Import And Export Wizard.

Select Import From Another Program Or File.

Click Next.

Select Personal Folder File.

Click Next.

See Also

For more information on importing other types of data, see "Importing Data from Another Program".

Tip

You can use the import feature in Outlook to import messages and other items from other PST files, contacts from an Access database or Excel spreadsheet to your Contacts folder, and other types of information.

Click Browse to locate the PST file from which you want to import.

Select an option to specify how you want duplicate items to be handled.

Click Next.

Select the folder from which you want to import items.

Click Filter to open the Filter dialog box.

Specify options that define (filter) the data that Outlook will import.

Click OK

Click Finish.

Tip

Importing selected items from a PST file gives you an easy way to selectively copy Outlook items from one computer to another. Simply copy the PST file from the source computer to the destination computer, and then use the Import feature to import only those items you want on the other computer.

Tip

You can use the Filter dialog box to selectively import items. For example, perhaps you only want to import items that have the category Personal assigned to them. Or maybe you only want to import messages that came from specific senders. Whatever the case, the Filter dialog box lets you control which items are imported.

Choose Import And Export from the File menu to open the Import And Export Wizard.

Select Export To A File

Click Next.

Select Personal Folder File(.pst).

Click Next.

Tip

You don’t have to export to a new PST file. You can export items to an existing PST file. This gives you a handy means of selectively backing up or archiving specific items. For example, you might back up selected items from your Exchange Server mailbox to a PST file on your local computer for safekeeping.

Select the folder from which you want to export items.

Click Filter to open the Filter dialog box.

Specify options that control (filter) the data that Outlook will import, such as in this example of items created last month.

Click OK

Click Next.

Specify the path and name of the file to which you want to export, or click Browse to select a file.

Specify how you want duplicate items to be handled.

Click Finish.

See Also

For more information on creating and using Outlook files, see "Working with Outlook Data Files".

Tip

If you specify a file in Step 11 that does not exist, Outlook will display the Create Microsoft Personal Folders dialog box after you click Finish. Simply click OK to create the file and complete the export process.