Building Your Resource List with Outlook

You can quickly and accurately add resource names and e-mail addresses to your project plan by pulling them from your Outlook address book or Contacts list.

Note

If you’re set up for enterprise project management using Project Professional 2010 and Project Server 2010, don’t use the Outlook address book or Contacts list to build your resource list. Use the enterprise resource pool instead.

To import resource names from Outlook into your project plan, follow these steps:

  1. In Project 2010, open the project in which you want to add resources from Outlook.

  2. On the View tab, in the Resource Views group, click Resource Sheet.

  3. Select the first row to which you want to add the resources.

  4. On the Resource tab, in the Insert group, click the down arrow to the right of the Add Resources button, and then click Address Book.

    Building Your Resource List with Outlook

    Add Resources

    The Select Resources dialog box appears, as shown in Figure 20-5. Under Address Book, select Outlook Address Book, Contacts, or any other folder where the resources you need are stored.

    Use the Select Resources dialog box to select resources from your e-mail address book.

    Figure 20-5. Use the Select Resources dialog box to select resources from your e-mail address book.

  5. Select the names of the resources you want to add to your project. Drag to select multiple adjacent resources, or hold down the Ctrl key to select nonadjacent resources.

  6. Click the Add button, and then click OK.

    The selected resources are added to your project and listed in the Resource Sheet.

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