Copying and moving text

OneNote offers a number of ways to copy and move text from one place to another in a note and from one note to another. After you select the text, you can use the buttons on the Home tab or the commands on the shortcut menu to copy or move it. You can also drag the text to move it.

Copying and moving text with the Copy and Cut buttons (or their keyboard shortcuts) entails copying text to the Windows clipboard and then pasting it by using a Paste command.

Button

Shortcut key

Description

Copy

Ctrl+C

Copy selected text to the clipboard.

Cut

Ctrl+X

Cut selected text to the clipboard.

Paste

Ctrl+V

Paste text from the clipboard. OneNote offers these options for pasting:

Keep Source Formatting The text keeps its original formatting.

Merge Formatting The text blends with the formatting of the text into which it is copied or moved.

Keep Text Only The text is stripped of all formatting.

Picture The text is rendered in the form of a graphic.

Copy text

  1. On the ribbon, click the Home tab.

  2. Select text in a note.

  3. In the Clipboard group, click the Copy icon (or press Ctrl+C) to copy the text to the clipboard.

    image with no caption

  4. Click a different location in the note.

  5. Right-click, and then on the shortcut menu that appears, choose a Paste command.

    image with no caption

See Also

To learn how to select text in a note, see Selecting text.

Tip

Don’t forget the shortcut keys for cutting (Ctrl+X), copying (Ctrl+C), and pasting text (Ctrl+V). These shortcut keys can come in very handy.

Move text

  1. On the ribbon, click the Home tab.

  2. Select text in a note.

  3. In the Clipboard group, click the Cut icon (or press Ctrl+C).

    image with no caption

  4. Click a different location.

  5. Click Paste to paste the text with its original formatting or click the arrow on the Paste button to choose a different option.

    image with no caption

Tip

You can move a paragraph up or down in a note by dragging its move handle (located at the top of the note container) or pressing Alt+Shift+Up Arrow or Alt+Shift+Down Arrow.

See Also

To learn how to select text in a note, see Selecting text.

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